Submission Guidelines

Members of the Defence Team are welcome to submit articles, photos and videos to be considered for publishing.

The Maple Leaf is the official online magazine for members of the Canadian Armed Forces and employees of the Department of National Defence, and is produced by the Assistant Deputy Minister (Public Affairs).

How to submit content

Submissions should be sent from a Defence email account (i.e. john.smith@forces.gc.ca) to Internal Communications. Please include metadatakeywords, and alt text, as well as the author’s or contributor’s name, phone number, and email address.

Guidelines

Grammar and Style

Articles shall adhere to the following editing standards

  1. Canada.ca Content Style Guide;
  2. Canadian Style Guide to Writing and Editing;
  3. Defence Terminology Bank (accessible only on the Defence Team intranet);
  4. Termium Plus, the Government of Canada’s terminology and linguistic data bank; and
  5. The Gage Canadian Dictionary.

Length

Articles should not exceed 450 words in English (500 in French).

Translation

Although not required, sending translated articles is preferred. Articles may be provided in either French or English.

By-lines and Photo Credits

By-lines and photo credits should be included when available. Include first names and military ranks.

Imagery

High-resolution imagery should accompany submissions, along with full photo captions. Photos should clearly communicate the subject matter.

Images must be high-resolution

  • Must be scanned at no smaller than 300 dpi, sized at 6X4/4X6 inches, and saved as jpegs (.jpg) at quality level 8, baseline optimized; or
  • Must be scanned or digitally shot at 72 dpi, sized at approximately 28×22/22×28 inches, and saved as jpegs (.jpg) at high quality.

Photo captions

Captions must include a description of the photo and photo credit. Ranks, as well as the first and last names of people in photos, must be provided. Photos without these details will not be included.

Videos

To meet accessibility and official languages guidelines and standards, videos submitted for publication on The Maple Leaf web site must meet certain display criteria, including proper transcriptions and closed or open captioning.

Note

Do not send video files by email due to their size. Rather, contact Internal Communications to discuss options.

Approvals

Articles must be approved by the submitting organization’s chain of command, before submission. In cases when submissions are incorporated into larger articles by CIC, a copy of the final article will be provided to the contributor for information purposes and, if necessary, to verify facts.

Note

CIC reserves the right to reject submissions, and edit submissions for style, content, grammar, and length. Submissions may be rewritten or incorporated into a larger article for greater depth and reach.

 

Please include a letter or email from your chain of command showing that your article and photographs have been approved.